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Sales Purchase Ordering System


Sub Modules:




Sales Ordering Process 

 


 

 

A problem for most organizations without an integrated Purchase Order System is the control, issuing and monitoring of Sales orders and associated documentation. Many still use a manual creation and approval system that can lead to delays, incorrect ordering, and in some cases incorrect payments. Most importantly, compared to Sales order software, a manual system gives little help in managing cash flow exposure and forecasting supplier payments.

 

 

To resolve these issues an on line Sales Order Processing and Invoice Approval system that will also provide relevant output at period end to a company accounts package. This is a full powerful, yet easy to use electronic module, that is based on our highly successful generic.

 

 

Not only will the system produce Sales orders, but all relevant paperwork, including Sales invoices  linked to make approval much faster and easier. And with it’s powerful reporting tools will enable organizations to be far more accurate on cash flow forecasting.  Evolve’s Sales order management system and invoice approval software system makes Sales order processing and invoice approval easy and auditable. The system offers a host of functions including:

 

 

·         On screen creation of all Sales orders

·         Drop down lists to select suppliers / cost centers / account codes

·         Select currencies facility

·         Automatic routing to approvers dependent on item / value, with electronic notes facilities for comment.

·         Approvers can approve / pass on or return to buyer with comments

·         Final approved SO printed onto client current stationery (usually in Accounts)

·         Supplier invoice checking with associated delivery notes, which are automatically linked to the relevant Sales order.

·         On screen approval by buyer with viewing of associated paperwork

·         SO System creates variety of reports e.g. Approved Sales Invoices due for payment

·         System will at period end gather all approved invoices and submit an electronic file to a Company Sales Ledger system

·         Full visibility from the centre as to SO system and payment status at all times

Full visibility from the centre as to SO system and payment status at all times

 

Purchase Ordering Process 

 

A problem for most organizations without an integrated Purchase Order System is the control, issuing and monitoring of purchase orders and associated documentation. Many still use a manual creation and approval system that can lead to delays, incorrect ordering, and in some cases incorrect payments. Most importantly, compared to purchase order software, a manual system gives little help in managing cash flow exposure and forecasting supplier payments.

 

To resolve these issues an on line Purchase Order Processing and Invoice Approval system that will also provide relevant output at period end to a company accounts package. This is a full powerful, yet easy to use electronic module, that is based on our highly successful generic

 

Not only will the system produce purchase orders, but all relevant paperwork, including purchase invoices  linked to make approval much faster and easier.  And with it’s powerful reporting tools will enable organizations to be far more accurate on cash flow forecasting.  Evolve’s purchase order management system and invoice approval software system makes purchase order processing and invoice approval easy and auditable. The system offers a host of functions including:

 

 

·         On screen creation of all purchase orders

·         Drop down lists to select suppliers / cost centers / account codes

·         Select currencies facility

·         Automatic routing to approvers dependent on item / value, with electronic notes facilities for comment.

·         Approvers can approve / pass on or return to buyer with comments

·         Final approved PO printed onto client current stationery (usually in Accounts)

·         Supplier invoice checking with associated delivery notes, which are automatically linked to the relevant purchase order.

·         On screen approval by buyer with viewing of associated paperwork

·         PO System creates variety of reports e.g. Approved Purchase Invoices due for payment

·         System will at period end gather all approved invoices and submit an electronic file to a Company Purchase Ledger system

·         Full visibility from the centre as to PO system and payment status at all times

 
Reporting from System
 

Sales Order Printing. 

Pending Sales Order,

Sales Orders Register. 

Pending Dispatch reports

Advance Analysis against orders

Customer History report

Order specific terms and condition

Pending Inquiries

Pending Orders

Sales Order Amendment report

Product wise orders

Customer wise orders

Sales men wise orders

Area wise Orders

Region Wise reports

Partial completed orders

Orders Short close module

Pending Quotations 

Quotations not materialized analysis

Purchase Order Printing. 

Pending Purchase Order, 

Purchase Orders Register. 

Pending Dispatch reports

Advance Analysis against orders

Customer History report

Order specific terms and condition

Pending Inquiries

Pending Orders

Purchase Order Amendment report

Product wise orders

Vendor wise  orders

Area wise Orders

Region Wise reports

Partial completed orders

Orders Short close module

 



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